Microsoft Outlook stores all your emails, contacts, calendars, and tasks in a PST file. However, accessing PST files outside of Outlook is not always practical. This is why many users wants to export PST email files in PDF with attachments for better portability, archiving, and sharing.
In this guide, we will explore various methods on how to export PST email file in PDF with attachments and help you choose the right one for your needs.
Why Export PST to PDF?
Universal Accessibility: PDF files can be opened on any device without needing specialized software.
Legal & Compliance Use: PDF file are often preferred and used for court submissions and audits.
Data Portability: PDF file are easy to transfer, store, and archive.
Long-Term Storage: PDF/A is ideal for long-term digital preservation.
Method 1: Manual Conversion Method Using Microsoft Outlook
If you only need to convert a few emails, you can manually use the “Microsoft Print to PDF” option in Outlook.
- Open Microsoft Outlook and load your PST file.
- Open the email you want to export.
- Press Ctrl + P or go to File > Print.
- Choose “Microsoft Print to PDF” as the printer.
- Click Print and choose the destination folder.
- Save the PDF file.
Pros and Cons Of Manual Method
Pros:
- No third-party software needed.
Cons:
- Time-consuming for bulk emails.
- Attachments are not embedded in the PDF.
- No batch conversion.
Method 2: Using PST to PDF Converter
For bulk conversions and to retain attachments inside the PDF, use EmailsGuru PST to PDF Converter. It is the most efficient and reliable method. Here are some important features of this tool:
- Batch conversion of PST files to PDF.
- Capable to convert with attachments embedded or as separate files.
- Maintains folder hierarchy and metadata.
- Supports large PST files.
Simple Steps to Convert PST to PDF
- Download and install PST to PDF converter.
- Launch the software and load your PST file.
- Choose the destination folder and set export preferences.
- Click Convert option to begin conversion process.
Pros and Cons of PST to PST to PDF Converter
Pros:
- Handles multiple emails at once.
- Preserves attachments and formatting.
- Saves time and effort.
Cons:
- Paid software (though most offer free trials).
Conclusion
Exporting PST email files to PDF with attachments is an essential process for professionals dealing with large volumes of emails, legal records, or archiving needs. Since manual method is available but it is not able to convert corrupted or large sized PST file. On the other hand PST Converter offer the best balance of speed, accuracy, and attachment preservation.
By choosing the right method, you can ensure that your email data is not only accessible but also securely stored in a universally accepted format like PDF.
FAQs
Q1: Can I convert PST files to PDF without Outlook?
Answer: Yes, EmailsGuru PST to PDF converter tools work without Outlook installation.
Q2: Are attachments embedded or saved separately in the PDF?
Answer: This depends on the method used. Manual methods often skip attachments, while professional PST to PDF Converter offer options to embed or append them.
Q3: Is it safe to Use PST to PDF Converter tool?
Answer: Yes, EmailsGuru PST to PDF Converter is comlpletely professional and safe solution to convert PST file to PDF format.
